Expense Reimbursement Form | Barefoot University

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Expense Reimbursement Form

Receipts must not be more than 30 days old. Checks are cut quarterly. Yearly reimbursement amounts are $10 per registered child.

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Please read the full instructions below. AP/AR can not process reimbursement checks if the below guidelines aren't met. This form must be filled out correctly and in its entirety.

payment Preferred Expense

Yearly reimbursement amounts are $10 per registered child.

Receipts:

Must not be over 30 days old
Must be signed and dated by both leaders on the front of the receipt
Must be dated between August 1 and May 30 for the current rhythm

Reimbursements:

Can only be paid to leaders for expenses you personally paid for (checks can not be written to members, businesses, or other organizations)
Will be sent out quarterly

Expenses eligible for reimbursement:

Field trips - educational nature (must be a single receipt paid for by a leader)
Special Program Fees (must be a single receipt paid for by a leader)
Special events/parties for your community (ie: Friendsgiving, birthdays, Christmas parties, end of the year, etc.)
Extra supplies for written weekly activities
Award/prize items
Food for a group meal or treat
Personal items for Barefooters to use at forest school throughout the year (ie: name tags, clipboards, etc.)
Single items over $50 must be approved in writing by ashley@barefootuniversity.org prior to purchase
Thank you gifts $25 or less for parks or parent volunteers

Expenses NOT eligible for reimbursement:

Park Fees/Supplies or Community service project supplies
Leader's personal supplies or Leader's portion of community sign-up supplies (ie: potluck)
Supplies for activities that are not part of the curriculum
Yearbooks
Printing of member downloads or weekly printables

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Acknowledgement

I understand that missing or incomplete forms are not eligible for reimbursement. Reimbursement receipts must be dated between Aug 15 and May 30 of the current rhythm.

Submitted by:

First

Last

Group Name

Preferred method of payment

Zelle
Check

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Expenses

Add details for up to 10 receipts.

Date of Purchase

Amount

Please enter number without dollar sign.

Expense Category

Expense Description

Upload Receipt(s)

Click or drag files to this area to upload. You can upload up to 10 files.

Receipts should match details listed above (up to 10).

Signature

Clear Signature